Access to this feature is different for different Quickbase plans. Learn more about feature availability and plans in Quickbase Plans and Pricing.
Realms provide you with additional gate-keeping features to help track and control access to your applications. A major tool in this arsenal is the Realm Approval Status. You assign each user an approval status to help you track and control who can see what.
Note: only internal customer support has access to directory section of admin console.
Within your realm, you’ll give one of three approval status levels to a user:
Approved. Users with Approved status can sign in to the realm. If you prefer to automate this process, users who match an entry in your central network user directory are automatically granted Approved status, which involves authenticating through LDAP.
Note: If a user has Approved status, it doesn’t mean that they can access any applications. As an application manager, you have the power to share applications with chosen users. However, within a realm, you can specify that an application is accessible only to Approved users. This is an easy way to ensure that only your employees can access certain information.
Denied. Use this status to prevent a user from logging into a realm. For instance, if an individual leaves your company, change their status to Denied. This setting terminates access to any of your accounts. .
Guest. Quickbase automatically gives the status of Guest to any user who is not Approved (or explicitly Denied). This status prevents user access to applications that are only for Approved users. Quickbase allows users with the status of Guest access to any other applications, as long as the managers of those applications invite those users.
Note: Don’t confuse Realm Approval Status with user roles in an application. Users with Approved and Guest status are free to use apps according to limits set by their role and other app settings. (Users with Denied status can’t access any application in any of your realm’s accounts, of course.)