Formula

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The properties for this field type are:

Label

Enter a name for this field. This name displays on data-entry forms and as column headings in reports.

Type

Click Change Type to change the field type.

Some field types (List-User, Multi-select Text, and File Attachment, for example) may not be changed. The Change Type link will not be present if this is the case.

Related Topic:

About Field Types

Unique

Select this option...

If you want to...

Must be unique

Ensure that every entry in this field is different.

This is useful for fields that contain information such as product serial numbers or ID numbers.

Check existing entries for duplicate values

Change a field in an existing application to require unique values and want to require that all previously entered data is unique.

To display this option, select Must be unique.

If Quickbase finds existing values in this field that aren't unique, an error message appears and Quickbase clears the Must be unique checkbox. If this occurs, you can do one of two things:

Sort the field to find duplicate values, make corrections as necessary, return to the Properties page, then select both Unique checkboxes again.
Select Must be unique if it doesn't matter whether existing data in this field is unique or if you want only new entries in this field to be unique.

Totals and averages

Select this option...	To...
Display a total of this field in reports	Have Quickbase compute the sum of all the values in this field and display the result at the bottom of the view (totals row).
Display an average of this field in reports	Have Quickbase compute the average of all the values in this field and display the result at the bottom of the view (average row).

Enter the formula to generate the value this field shows. When you click the Formula text field, a Fields & Functions list appears.

Click Select a Function to open the Quickbase Formula Functions dialog box.
Select or search for the type of function you want from the list.
Click the formula that you want, then click Insert.

Related Topics:

Decimal places

Enter the number of digits you want to appear after the decimal point. For example, you might enter 2 if the field is a price field. If a user enters more digits after the decimal point than you enter here, Quickbase rounds the number and extends it only to the number of decimal places you specify. Here are some examples:

.5 rounds the number away from 0.
3.5 rounds to 4
-3.5 rounds to -4.

Use the Round formula instead of the decimal places option to round up .5, meaning that -3.5 would round to -3.

Value Display

These properties apply when the field appears in table and timeline reports.

Select one or more options...	To...
Display in bold	Display the data in bold.
Display without wrapping	Prevent the data from being broken into multiple lines.

Select one of these options...	To display the duration in...
HH:MM	Hours and minutes. For example, 03:45.
HH:MM:SS	Hours, minutes, and seconds. For example, 03:45:22.
:MM	Minutes only. For example, if you enter "45 min," it displays as :45.
:MM:SS	Minutes and seconds. For example, if you enter ":45.25 min," it displays as :45:15.
Smart Units	The most appropriate format for the value you enter. For example, "120 min" displays as 2 hours. "84 hrs" displays as 3.5 days. How smart is that?
Weeks	Number of weeks. For example, if you enter "84 hrs," it displays as .5.
Days	Number of days. For example, if you enter "84 hrs," it displays as 3.5.
Hours	Number of hours. For example, if you enter "3.5 days," it displays as 84.
Minutes	Number of minutes. For example, if you enter "3.5 days," it displays as 5040.
Seconds	Number of seconds. For example, if you enter "3.5 days," it displays as 302400.

Permissions

To set the permissions:

Click Restrict access by role to limit access to the data in this field.

When selected, the Role and Permission list appears.
Select either None, View, or Modify for each role.

Note: This property is not available to accounts on the Quickbase Essential plan.

Override sub-field access

Set to use the access permissions specified above in Permissions, even if the permissions are less restrictive than those of the sub-fields, which are the fields used to calculate this field's value.

Searchable

Select to allow the field to be included when searching or filtering the table.

Reportable

To use this field in reports:

Select Add this field to all new reports to display this field as a column when users create but don't customize reports.

When selected, automatically selects The field may be used in reports option.
Select The field may be used in reports to use this field in reports.

If you want the field to be a default column, you must select this option.