Add the record change element to emails sent when records are added, modified, or deleted. The record change element makes it easy to see what has changed on a record.
For each record that meets the conditions, the record change element shows fields that changed, their previous value, and their new value.
In the email editor, information that populates from the record is represented in brackets.
An email for a single record change would look similar to this:
Information shown in brackets in the editor is populated by the record. This information includes:
- Table name
- User name of person who edited the record
- Specific record that was changed
- Timestamp for the change
- All fields that were edited, as well as their previous and new values
If there are more than 10 changes in the table, the record change element does not include details about every field changed in the record. Instead, Quickbase sends a link to the report.
An email for more than 10 changes would look similar to this:
It includes:
- Table name
- User name of person who edited the records
- How many changes were made
- Timestamp for the change
However, it does not include specific information about each field that was changed.